GAH! You just got asked to plan a Super Bowl party for your office next week and you have no clue how to get started. Sound familiar? We’re here to help.
Having facilitated book launches, company-wide holiday parties, in-office carnivals and Game of Thrones themed happy hours…. we’ve picked up some rules of thumb for party planning. Below are some of our go-to tricks for making sure that your team is well-fed and hydrated for the big game!
Time Frame: 2 Hours
For a lot of people, it’s hard to carve out too much extra time to spend at the office if an event isn’t taking place during the work day. Your colleagues may have other priorities outside of work that they need to focus on…. which, sadly, may not include getting drunk and watching the Super Bowl with you. That’s OKAY! For most work parties or happy hours, 2 hours is usually a good amount of time for people to mingle, eat some appetizers and have a few drinks before heading home. Also, it’s usually best to plan your start time between 3PM and 5PM. Late afternoon is when your coworkers will generally start looking for an afternoon snack and people will be excited to end their work day a little earlier than usual- an added perk!
The Drinks: 2 per person per hour
Now if your colleagues are big drinkers, you can always increase from here. However, we’ve found that generally most employees like to have about 2-4 drinks during a work event. Even if you are celebrating something non-work related, such as the Super Bowl, a lot of employees usually put a cap on the number of drinks they’ll have in front of their boss. When breaking it down, we usually split the beer drinks vs. the wine drinkers right now the middle. So if you’re an office of 30 people, it will be 15 beer drinkers and 15 wine drinkers. Based on the 2 drinks per person per hour rule, each person will have 4 drinks total, which means you will need to buy five 12-packs of beer and 15 bottles of wine. If you know that most of your office leans toward drinking beer or drinking wine, you can always adjust that headcount breakdown. However, if you’re really not sure of preference, it’s a safe bet to split it down the middle. At the end of the day, if someone wants another drink that isn’t their preferred choice, they’ll make the switch.
The Food: 3-4 bites per person per hour
Similar to the drinks, the food really depends on how heavy your team eats. However, we’ve found that 3-4 bites per person per hour is sufficient for a late afternoon/happy hour snack. For an event like the Super Bowl, you may want to go a bit heavier since football = all of the foods. But for a happy hour, you want to supply “socializing food”, food that you can hold in yours hands while talking to others, not a huge plate of food that requires a fork and knife. That’s why event start time is also key here. Starting the event between 3PM and 5PM implies that you will only be providing a snack for team members, not dinner. If you start the party too late, people will arrive hungry and ready to eat a meal, which will wipe you out of food! Set the expectation that it will be bites, not a buffet. So again, if you’re an office of 30 people, you’re going to need to order about 16-18 dozen appetizers. If you have a budget set for the amount of money you can spend on food, you can always lower the amount of bites per person or opt towards the less expensive items, such as pigs in a blanket, quesadillas, etc.
Below are some of our top recommendations of FoodtoEat vendors with Super Bowl specials! Reach out to firstname.lastname@example.org today to make sure that your Super Bowl happy hour is a real touchdown!
Distilled Wings: Almost too delicious to be true.
Food Trends: Their AFC and NFC feasting menus will have both teams cheering.
Berger’s: Nothing better than the classics: chicken tenders, mozzarella sticks and sliders.